Inca Trail to Machu Picchu 5 days / 4 nights
Inca Trail to Machu Picchu 5 days 4 nights, is rated among the best trekking trips in the world because of the exquisite beauty of its natural surroundings. It includes different ecological areas from high deserts to the Andean tropical rain-forest. Following this ancient Inca Trail Trek 5 days, we will be walking past mysterious archaeological sites, half covered by the jungle overgrowth that looks like you are discovering them for the first time, and finally arriving to the lost city of the Incas, Machu Picchu.
|Level||Moderate difficult trekking – No need experience.|
|Duration||5 days/4 nights|
|Location||Machu Picchu Sanctuary in Cusco|
|Season||Recommended between April and December.|
|Departure||Every day from March to January.|
Inca Trail to Machu Picchu 5 days / 4 nights, is one of the most famous and incredible trekking routes in the world! Inca Trail 5 days is one of the most impressive examples of the Inca road were built across the deserts, highlands and jungles stretching from south Colombia throughout Peru, Bolivia, Northern and Central Chile and the Northwest part of Argentina!
The Inca Trail 5 days starts in a typical Andean region and finishes in a jungle region going through cloud forests, Inca tunnels, bridges and snow on the way!!
By booking your Inca Trail Trek 5 days with Cusco Journeys & Adventure you are choosing the best. Don’t believe us? Check out our reviews on TripAdvisor!
Inca Trail Availability
We offer daily departures on the Inca Trail (excluding February when the trail is closed) –
It is strongly recommended to book your Inca Trail Trek 5 days at least 4 months in advance as permits can quickly sell out.
- Starting Altitude – 2720m / 8920ft.
- Highest Altitude – 4217m / 13,780ft.
- Walking Distance – 45km / 26 miles
- Coldest Night – Days 2 and 3 around 0º celsius
- Overall Difficulty – Easy to Moderate
You will have an in-depth briefing with your guide 1 or 2 days before your trek. Your guide will meet you at your hotel and you can take this opportunity to ask questions and make any final preparations.
Day 1: Cusco – Km 82 – Wayllabamba
Today has a relatively relaxed start for the Inca Trail and the walking is easy going to help you settle in to the trek. Beginning at Kilometer (Km) 82 (2,720 m/ 8,922 ft), we slowly make our way along the banks of the Urubamba River with great views of the snow-capped peak of Mount Veronica (5,900 m/19,000 ft). There will be a variety of native plant and birdlife around us during this stretch.
As we continue to follow the trail along fairly flat terrain, we arrive in the small community of Miskay. From here we will gradually ascend for 2 hours and finally see, from the tallest part of an overlook, the extensive Inca city of Llactapata (Patallacta).
You will be able to view over the extensive Inca ruins of Llactapata (also known as Patallacta on some maps). Llactapata means ‘upper town’ in Quechua and was first discovered by Hiram Bingham in 1911 and was primarily an agricultural station used to supply Machu Picchu with maize, the staple crop of the Incas. The settlement comprised over one hundred buildings, houses for the workers and soldiers, including five baths.
We will continue the Inca Trail hike on a path that follows the left bank of the river up to the small village of Wayllabamba (3,000m). The name in Quechua means ‘grassy plain’. We will spend the night here depending on the speed of the group. (This is the last place along the trek that you can buy snacks and drinks).
- Meals: Lunch/Dinner
- Distance Covered: 12 kilometers
- Approximate Walking Time: 5 -6 hours
- Lowest elevation: 2,600 m/ 8,525 ft
- Highest elevation: 2,950 m/9,676 ft
- Difficulty: moderate
Day 2: Wayllabamba – Dead Woman’s Pass – Pacaymayo
After breakfast we will keep hiking the Classic Inca Trail as we climbing up from Wayllabamba following the left bank of the Llulluchayoc River, we arrive in ‘Tres Piedras’ (three stones). There is stream named after the Huayruro, which is an ornamental tree that has red and black seeds. Many of the porters from Ollantaytambo district are also known as Huayruros because of their traditional red and black ponchos.
As we trek further up the Classic Inca Trail, we will begin to see spectacular terrain known as Llulluchapampa. We will walk another 2 hours uphill to the first and highest pass of the trail (Abra de Warmiwañusca or ‘Dead Woman’s Pass) at 4,215m. Hikers are exposed to the Andean elements: first scorching sun and then, closer to the pass, freezing winds. Once at the top hikers can celebrate having completed the most difficult section of the Inca Trail to Machu Picchu.
The decent from the pass is steep but not difficult. We will follow the trail on the left side of the valley floor and spend our 2nd evening at the Pacaymayo campsite.
- Meals: Breakfast/Lunch/Dinner
- Distance Covered: 10 kilometers
- Approximate Walking Time: 6 -7 hours
- Highest elevation: 4,215 m/13,821 ft
- Difficulty: Challenge
Day 3: Pacaymayo – Runcurakay Pass – Phuyupatamarca
After breakfast, we continue our hike up the opposite side of the valley as we make our way towards the second pass on the trek. Along the way we have fantastic views of waterfalls and flora and fauna all around. Half way up we stop to have a quick visit to the Inca site of Runcuraccay (an Inca watchtower) and to catch our breath before we continue our climb to the pass (3,900 meters). From the pass we once again begin our descent heading back in to the cloud forest. After about an hour we arrive to Sayacmarca, one of the most beautiful ruins on the Inca Trail where we´ll have a guided tour for about an hour. From Sayacmarca we continue on down to our lunch spot at Chaquicocha (dry lake) where you can see some of the fantastic flora and fauna the Inca Trail has to offer. From Chaquicocha onwards we walk along Inca flat (gradual inclines) as we make our way towards our final campsite Phuyupatamarca (3680 meters). This area of the Inca Trail is stunning with beautiful views of the Vilcabamba mountain range in the distance and abundant flora and fauna all around. It´s about 2 hours walk to our campsite and on arrival we´ll get our first view of Machu Picchu mountain and the Urubamba river far below us. We´ll settle in to our campsite and have the chance to explore the Inca site and as the sun goes down we can enjoy the beautiful sunset over the snow-capped peaks.
- Meals: Breakfast/Lunch/Dinner
- Distance Covered: 11 km
- Approximate Walking Time: 6 -7 hours
- Highest elevation: 3,900m / 12,792 ft
- Difficulty: Challenge
Day 4: Phuyupatamarca – Wiñay Wayna – Machu Picchu
Today is all about the Incas; we visit 3 major sites (Phuyupatamarca, Intipata and Wiñay Wayna) before we finally arrive to Machu Picchu itself late in the day. With only a short distance left to cover you’ll really have the opportunity to see these sites in detail and learn more about the Inca culture and Machu Picchu in preparation for your visit tomorrow. The area around these Inca sites is also rich in wildlife and with only a handful of people around on this stretch of trail at this time of day, it is the perfect opportunity to try and spot some of the more elusive species
Once we finish our tour here, we will continue our hike for about 1 and a half hours on a part of the Inca Trail which is relatively flat, with small ascents and descents along the way. At about 3:00pm we will then reach the Sun Gate at 2,720 m or 8,920 ft which is called Intipunku in Quechua. This is where we will have our first view of Machu Picchu and from there we will head down to the ruins to take the bus down to Aguas Calientes. Upon arrival to Aguas Calientes you will check in to your clean and comfortable hotel. The natural hot springs in town are an unbeatable way to spend a late afternoon/early evening if time is available before dinner.
After a thorough tour of the site we continue towards the Sun Gate (2,720 m/ 8,920 ft), which is called Intipunku in Quechua. We will arrive there around 5 pm. This is where we will have our first view of Machu Picchu
From the Sun Gate we will head down to the citadel of Machu Picchu to take the bus to Aguas Calientes. Upon arrival in Aguas Calientes you will check in a nice and confortable hotel. The natural hot springs in town are an unbeatable way to spend a late afternoon/early evening if time is available before dinner.
- Meals: Breakfast/Lunch/Dinner
- Accommodations: Bed and breakfast
- Distance Covered: 9.5 km
- Approximate Walking Time: 5 hours
- Lowest elevation: 2,040 m/6,691 ft
- Highest elevation: 3,680 m/12,073 ft
- Difficulty: Moderate
Day 5: The Most Important Day Machu Picchu
After breakfast we will board the bus which will take us to the biggest energetic center of the Incas, “Machu Picchu”. As part of our itinerary the same professional tour guide from the Salkantay trek; will teach you about all the history of this mysterious and mystical place. We will visit the Sun Temple, Royal palace, Main Temple, Three Windows Temple and Sun Dial. It will be an unforgettable experience. After the guided tour, you will have free time to explore on your own.
If you have booked Wayna picchu, you will need to coordinate with your guide for Machu Picchu visiting depending on your scheduled time to the mountain, for people not hiking any of the mountains there are some other optional activities on your own (not included in the price)
- Hike to the Inca Bridge: The Inca Bridge offers a dose of adventure for your next Machu Picchu visit. However in this case, the adventure is a little less strenuous, but a lot more death defying, not for people with vertigo.
Train back to Cusco: In the afternoon you will return to the train station in Aguas Calientes for the trip back to Ollantaytambo. Upon your arrival to train station you will be transferred by car to your hotel in Cusco.
- Meals: Breakfast
- Lowest Elevation: 2,040 m/ 6,691 ft
- Highest Elevation: 2,440 m/ 8,052 ft
- Pre-trek briefing with your tour guide.
- Collection from your hotel in the morning of the trek departure.
- Private Transportation by bus to Km 82 (starting point of the trek).
- Entry fee to Machu Picchu
- English speaking, experienced professional guide
- Comfortable tents (sleeping 2 people in a 4 person tent)
- Meals as indicated in the itinerary (optional vegetarian food with prior request)
- All camping equipment such as: dining tent, table, chairs, kitchen tent and toilet tent
- Bus ticket from Machu Picchu – Aguas Calientas to Machu Picchu and return
- First Aid kit including emergency oxygen bottle
- Train ticket from Aguas Calientes to Ollantaytambo
- Private transport from Ollantaytambo to your hotel in Cusco
- Celebration dinner in Aguas Calientes (touristic restaurant )
- Hotel in Aguas Calientes with private room and bathroom
- Basic foam sleeping mattress
- Private guided tour within Machu Picchu
- Excellent Meals (4 Breakfasts, 4 Lunches, 4 Dinners)
- Food includes pancakes, omelets, soups, fresh fruit, avocado, pasta, chicken, fish, meat, rice, all before rich in carbohydrates and suitable for trekking (Vegetarian, vegan or special diet meals upon request).
- Tea time before dinner (tea, coffee, coco, biscuits, popcorn)
- Boiled water provided from 2nd day (for drinking).
- Wake up coca tea in your tent.
- Buckets of hot water for washing in your tent every day
- Biodegradable soap and hand cleansing gel
- Cusco Journeys & Adventure uses walkie-talkies on all treks.
- Oxygen Tank & First aid kit
- All local taxes.
Does not include:
- Sleeping Bag (Can be hired from us)
- Breakfast on Day 1 and lunch and dinner on Day 5
- Entrance to Huayna Picchu Mountain USD $ 70.00
- Travel Insurance – you are strongly recommended to take out travel insurance for the duration of your trip
- This will depend on the amount of people coming to the trek and to the kind of accommodation.
- Personal Porter to carry extra 10 kg of personal items US$120.
- **Tips for the crew (Porters, chef and guide)
What you need to take
- A good day pack: such as Eagle Creek Afar Backpack (Appropriate pack to carry your personal belongings.)
- Original passport (International Student Identity Card “ISIC” if applicable)
- Travel insurance (strongly recommended but not required
- Lighter trekking boots (with good ankle support)
- 3 pairs of trekking pants (not jeans), 1 hiking, 1 cotton–which is just enough. Please spray both pairs with an insect repellent spray before the trip.
- Layers for variable temperatures especially at night
- 1 rain jacket: The first night the temperature can be as low as – 5 degrees Celsius/23 degrees Fahrenheit. A rain jacket can be helpful, because there are rainy days even in the dry season!
- 1 warm/winter jacket (Thermals: wool socks/gloves, scarf and woolen hat for cold nights).
- 4 pairs of underwear, 6 pairs of socks (Bamboo or cotton/nylon-blend socks dry faster than 100 percent cotton, which lose their softness when air-dried.) It is nice to have a couple of extra pairs of socks to change into at night when you’re not hiking. Also, we recommend bringing both really heavy hiking socks and lighter socks as well as the weather is variable, so you want to make sure you’re not too cold or too hot.
- 4 shirts, 2 long sleeve shirts
- 1 good sleeping bag liner which is super lightweight and easy to pack. This definitely does its job!
- Travel-size tissues and wet wipes–The air is cold and damp, so your nose is going to run a lot. Everyone seems to run out of tissues by the end of the trek. Also, most bathrooms do not have toilet paper (if you even get a bathroom), so wet wipes are key.
- Iron tablets and pills for altitude sickness. Several people on the hike have varying degrees of altitude sickness and both of these remedies (in addition to the coca tea) are very helpful in alleviating the symptoms.
- Sun protection cream (SPF 45 or higher recommended).
- Bug spray with 30% DEET in it–which you need, but it doesn’t work very well. The issue with Cusco outdoor is that most of the bugs are not mosquitoes. They are these small flies you can’t even see that leave weird bites that first look like you pricked your finger and then blow up into itchy red bumps. Unfortunately, these bugs seem to bite you no matter what kind of spray you put on, so bringing some anti-itch ointment could be helpful.
- Re-usable plastic or metal water container or a hydration pack such as Camel-back
- Water (Only for first day of the hike, as we will provide you with water throughout the rest of the hike).
- Camera and film
- A headlamp to navigate camp in the evenings and pre-dawn mornings with spare batteries
- Bandages or moleskin
- Flip flops to change into at night. Your toes will thank you!
- Toiletries: toothbrush, toothpaste/floss, shampoo/conditioner, brush/comb, Vaseline (great for potential blisters on the feet), feminine hygiene products, deodorant, nail clippers/file/tweezers, spare glasses and/or prescription, mini-eyeglass repair kit, contact lenses and supplies, hand sanitizer etc. Pack what you need, but pack light.
- Medication (Imodium AD or something for your stomach) because some people get an upset stomach on the trek. Also, Ibuprofen or Acetaminophen can be helpful to help with aches and pains after 8-10 hours of hiking each day.
- Plastic bags for dirty and wet clothes
- Something to read in the evenings
- Extra money for drinks
- Emergency money at least 300-450 extra soles (USD$ 220)
- **Tips (the amount you tip (or if you tip) is a personal decision and it is NOT an obligation.
Permits are needed for your chosen start date. Tour prices are based on the number of people in a group. Prices are valid from March 2019 through January 2020. All prices quoted are $USD
*(We need Min 1 person; Max upon request)*
2 Trekkers: $995 per person
3 Trekkers: $885. per person
4 Trekkers: $835 per person
5 or more Trekkers: $795 per person
Important: Price includes up to 7 kilos of your personal belongings to be carried by the mules (NO need of extra Porter hire!).
- Student Discount: US$20.00 Check this link:( http://www.machupicchu.gob.pe/items/estudiantes.html )
- Under 15 years will pay as student: US$20.00
- Under 7 years Discount: US$35.00
Optional Extras (Need to Book in Advance):
- Machu Picchu Mountain climbing: USD 75.00 (Need to book in advance)
- Huayna Picchu Mountain climbing: USD 75.00 (Need to book in advance)
- Belmond Sanctuary Lodge (5 star hotel) – US $580 per person per night (double occupancy)
- Sumaq Machu Picchu hotel (4 star hotel) – US $345 per person per night (double occupancy)
- Santuario Hotel (3+ star hotel) – US $65 per person per night (double occupancy)
- Vistadome train -US $65 for trip from Aguas Calientes to Ollantaytambo (Need to book in advance)
- Hiram Bingham train (deluxe) -US $485 for trip from Aguas Calientes to Poroy (Need to book in advance)
- Hiking poles – US$20.00
- Sleeping bag – US$25.00
- Sleeping bag Deluxe Package (+ Pillow & Liners) US$35.00
- Private Tent – US$30.00
Inca Trail Availability
Check the Calendar
Quickly see if your preferred dates are available for Inca Trail Permits for the 4, 5, & 6-day Inca Trail tours.
Hiking the Inca Trail requires a GOVERNMENT-ISSUED PERMIT obtained by a licensed Inca Trail Tour Operator—like Cusco Journeys.
The government will only release 500 permits to start the Inca Trail each day and EVERYONE needs a permit (even professional crew!) so tickets sell fast. It is imperative to book these treks 5-6 months in advance.
FAQ's Inca Trail
What is the Inca Trail anyway?
The Inca Trail is the name given to a walking route that partially follows the course of an old Inca roadway leading to the city of Machu Picchu. For most people, the trail begins at the point of “Km82” on the railway between Cuzco and Machu Picchu and ends at Machu Picchu itself.
The Inca Trail is not the name of a particular travel company’s itinerary, although many travel companies offer Inca Trail tours.
Do I need a guide or porters? Do I have to join an organized tour?
In practical terms, there’s no need for a guide as the trail is fairly clear and well signposted where necessary. However, new regulations are now in force which make it mandatory to travel with either a licensed guide or an organized tour.
You’re not obliged to join an organized tour, but if you want to travel independently, you’ll need to get some other walkers together and hire a guide jointly. Solo walking no longer seems to be an option.
As far as porters are concerned, if you’re fit and accustomed to hiking with a heavy backpack, you can do without them. If you are unsure about your ability to carry everything you need over rough terrain or you are in a hurry, then porters may be a good idea.
Is the Inca Trail difficult?
Great question! The Inca Trail is considered a moderate hike; however, there are a lot of staircases to climb, and the altitude can also affect the body. We recommend renting a wooden walking stick as it helps with your balance and reduces stress on the knees. If you have mobility issues, if you requested, we can provide a CEO Or a Person
How many hours will I hike a day?
Make sure you pack your comfortable hiking boots, because it is estimated you’ll be walking six to nine hours for each of the first three days and about two hours on the last day.
What are the requirements to hike the Inca Trail?
To trek the Inca Trail with Cusco Journeys & Adventure, you must be over the age of 12, with a moderate level of fitness, and hold a passport that is valid for up to six months.
How high is the trail?
The trek begins at 2,800m (9,186 ft). The highest point you’ll reach on the trek is approximately 4,215m (13,780ft). You’ll also sleep at 3,700m (11,811 ft) for at least one night.
How cold does it get?
It can get chilly due to the altitude. During the Andean winter (May – September) the temperature can drop below zero at night. It can be cool during the summer months too, so we suggest bringing thermal underwear and a warm sleeping bag (Can you rent with Cusco Journeys & Adventure).
Is altitude sickness common?
It’s impossible to predict who will be affected by the altitude as your ability to adapt can vary from person to person. (We do recommend you undertake the trek in a good state of physical fitness.) Most of our travellers have no problem, as long as they take the time to acclimatize properly. This might include spending a full day in Cuzco (3,249m [10,659 ft] above sea level) and drinking plenty of water.
When is the high season on the Inca Trail?
Hiking the Inca Trail is popular all year round, however May to September is considered the high season. This means that permits can be sold out months in advance. However, if permits are not available, there is an option to walk the Lares Trek, which still takes you to Machu Picchu.
How far in advance should I book my tour?
To reserve a spot on the Inca Trail, we recommend you book your tour at least six months in advance during high season (May to October) and three months in advanced during low season (November to April).
Do I need a permit to hike the Inca Trail?
Yes. We require the following information for the purchase of an Inca Trail permit:
- Full name (as it appears on your passport)
- Date of birth
- Passport number
- Date of passport expiry (*Must be valid for the date of travel)
Please note that any attempts to modify your personal information will result in the loss of the permit. A refund will not be possible so make sure you double-check your information. As well, there’s a limited amount of permits in effort to preserve the trail.
Is it true that the Trail is going to be closed?
It’s periodically reported that the Trail will be closed temporarily or permanently. I think that a permanent closure is very unlikely, especially now that new regulations are in force to help preserve the Trail. On the other hand, temporary closures for maintenance are likely. It’s hard to get definite information, the Trail will be closed for all of February of each year, and this has also been reported by other sources.
When do we reach Machu Picchu and how much time will we spend at the ruins?
Reaching Machu Picchu depends on the campsite assigned to your group on the third night. However, many groups will reach the Sun Gate at around 6:00am. You’ll have plenty of time to soak in the ruins thanks to a two-hour guided tour and some free time to explore afterwards.
How do we get back to Cuzco?
After you’ve taken in all the beauty of Machu Picchu, your group will travel by bus to Aguas Calientes and then catch a train back to Ollantaytambo, where you meet you’ll take a bus back to Cuzco.
Is it possible to skip the Inca Trail even if the tour includes it?
Yes! Let us know that you don’t want to hike the Inca Trail when you book. We’ll arrange for you to spend two nights in Cuzco and then take the train to the town of Aguas Calientes. You will rejoin your group at Machu Picchu.
What type of accommodation can I expect on the Inca Trail?
We use three-man tents to accommodate two same-sex travellers. There are a few places on the trail where permanent (but very rustic) toilet facilities exist, and when they’re not available, your crew will set up portable toilet tents.
Do porters carry our luggage on the Inca Trail?
Yes! We’ll provide you with a large stuff sac where you can place 6kg of your personal items (including your tent and sleeping bag). Our skilled porters will carry these bags while you hike the Inca Trail. Your other personal items will be stored safely at our hotel in Cuzco. All you need to carry is a daypack containing the things you’ll need during the day like water, camera, sunscreen, or anything else that’s over the 6kg allowance.
Will I be given a sleeping bag and mat?
Great question! Sleeping bags are not provided, so we recommend bringing a compact three-season sleeping bag. You can also rent a sleeping bag in Cuzco; just let us know when you book. We provide our travellers with foam mats, but please feel free to bring your own-self inflating mat if you’d like.
What type of food will be served on the Inca Trail?
Our cooks prepare excellent high-quality meals that are perfect for a day of trekking. The menu usually includes: pasta, rice, chicken, fresh fruit and vegetables, oatmeal, and eggs. If you’re a vegetarian, no problem! We’re able to cater to your needs. If you have any dietary restrictions or allergies, please let Us know.
Is purified water available on the trail?
Bottled water can be purchased on day one and on the evening of day three of the trek. Normally we offer boiled water from the third day to Machu Picchu, but there are tourists who prefer to buy water from the locals to help local people
Can I climb Huayna Picchu (optional)
Huayna Picchu is the large mountain just behind Machu Picchu. There is a narrow and steep trail right to the top of the mountain and there are also some interesting Inca ruins at the top. The view of Machu Picchu from the summit is breathtaking. As from 2012 the government authorities have decided to charge an additional fee for climbing Huayna Picchu. Unfortunately, at the moment, clients can’t buy an entrance ticket just to climb Huayna Picchu. The entrance ticket to Huayna Picchu is only available as part of a combined Machu Picchu – Huayna Picchu ticket that costs S/.152 for adults (approx US$60) and S/.76 for students with an ISIC card (approx US$30). This doesn’t offer good value to people doing the Inca Trail since the Inca Trail permit already includes entry to Machu Picchu.
The entrance tickets to Huayna Picchu must be bought BEFORE you start the Inca Trail and are sold on a first-come-first-served basis often several months in advance. Combined Huayna Picchu & Machu Picchu entrance tickets can be bought online at www.machupicchu.gob.pe
There is a limit of only 400 permits for climbing Huayna Picchu and only 200 people are permitted to enter for each of the 2 sessions scheduled for 7am and 10 am. The guide will organise the tour of Machu Picchu around peoples climb of Huayna Picchu depending on how many in the group have permits. Please note your entrance to Machu Picchu and permit for Huayna Picchu are with your name and passport details so are non-transferable and non refundable.
What about Toilet facilities?
They’re scarce. Apparently there are now pit latrines at the campsites, but the rest of the time you’re on your own. What this means above all else is that you need to be a good citizen of the wilderness and obey the rules. Since it’s impractical to backpack your crap out of the region along with the rest of your rubbish, this means that when you have to go, you should go a long way away from the Trail, and bury your excrement properly after you’re done. This is not an especially pleasant task, but it must be done. And when you’re at the campsites, use the facilities available: stepping or even sleeping in someone else’s business is less than pleasant.
Also be sure to bring toilet paper. This is not provided in bathrooms on the trail.
Can I bring my own walking stick?
Yes, as long as it is not a metal-tipped walking stick, as they are not permitted on the trail. You can rent a wooden walking stick from us as well along with additional equipment like sleeping bags and air mattresses.
What is the suggested amount that I should tip the guides and porters?
Tipping is at your discretion, but is always appreciated. If you enjoyed the service you enjoyed from your guides, cook and porters.
Terms & Conditions
1.- Contract between the Client and Cusco Journeys & Adventures
- To secure a booking with Cusco Journeys & Adventures, the Client must deposit 30% of the entire price of the trip (minimum US$200). All flights (domestic and international) and UpGrades must be paid 100% in advance to secure spaces. The deposit is non-refundable. Clients booking by telephone, fax or email will be deemed to have read the booking conditions.
- A booking is accepted and becomes definite from the date Cusco Journeys & Adventures has received the deposit from the Client. It is at this point that a binding contract between Cusco Journeys & Adventures, LLC, and the Client comes into existence.
- The contract is made between Cusco Journeys & Adventures, LLC, and the Client, which includes all persons named on the booking form. The person signing the booking form warrants that he/she has full authority on behalf of all the persons whose names appear thereon and confirms that all such persons are fully aware of and accept these conditions.
- The balance of the amount due must be paid to Cusco Journeys & Adventures no later than 30 days before departure. In case of non-payment of the balance by the due date, Cusco Journeys & Adventures will treat the booking as cancelled by the Client.
- In the case of bookings made within 30 days of the departure date, the full amount of package price will be paid upon booking.
- Payment can either be made by wire transfer, direct deposit, or check. In case of a bank transfer, all wiring and transfer costs should be assumed by the Client.
- All prices are United States of America Dollar based.
- Our prices do not include Peruvian sales taxes. Those exempt from paying this tax must meet the legal standards. For an exemption from the IGV (General Sales Tax) the visitor (guest) must prove he or she meets the international treaty standards honored in Peru by showing a passport, driver’s license or national identity card. Please note that visitors who have stayed in Peru longer than 90 calendar days are no longer exempt from IGV (General Sales Tax). Please make sure that your identity documents are legible and note that the TAM (Andina Migration Card) cannot substitute a passport.
3.- Changes by the Client
Any changes to the original booking must be confirmed by the person signing the booking form. For any change by the Client to the itinerary after receiving a confirmed Travel Program from Cusco Journeys & Adventures, a US$50 changing fee will be charged plus any costs or charges which are incurred or levied by our suppliers as a result of the amendment. While every reasonable effort will be made to accommodate changes and additional requests, their availability cannot be guaranteed.
Services can be transferred from one client to another as long as there is availability and the providers’ conditions allow it.
4.- Substitution of Client
If any member of your party is prevented from traveling, it may be possible to transfer the booking to another suitable person, provided that written notice is given at least 30 days prior to departure. An administration fee of US$50 will be levied plus any costs imposed by Cusco Journeys & Adventures suppliers. In the case of certain tickets such as those for Machupicchu Site, Huayna Picchu mountain or for the Inca Trail, these must be purchased again as they cannot be transferred, then we need see the availability.
5.- Cancellation by the Client
The Client may cancel the booking at any time provided that the cancellation is communicated to Cusco Journeys & Adventures in writing. Deposit paid to reserve trip is non-refundable. Payments for flights, cruises, Machupicchu site, Inca Trail Trek and Train Tickets bookings are non-refundable due to airline, Peruvian goverment and operator policies. All other reservations cancelled less than 45 days prior to the departure date of the tour are subject to the following cancellation fees:
Period Before Departure When Notification Is Received
Cancellation Fee As A Percentage Of The Refundable Services Price
|8 Days or Less||100%|
In case part of a booking is cancelled, the remaining party may have to pay additional charges (e.g. under-occupancy, or single room supplements). In case of trip postponement, an administration fee of 15% of the trip price will be charged plus the amount already spent on non-refundable subcontracted services. The remaining amount may be used toward future travel with Cusco Journeys & Adventures.
6.- Changes and Cancellation by Cusco Journeys & Adventures
While Cusco Journeys & Adventures will use its best endeavors to operate all tours as advertised, by entering into this contract the Client accepts that it may prove necessary or advisable to vary or modify a tour itinerary or its contents due to prevailing local conditions. Cusco Journeys & Adventures reserves the right to cancel or change any of the facilities, services or prices (including flights, accommodation or other arrangements) at any time and to substitute alternative arrangements of comparable monetary value without compensation and accepts no liability for loss of enjoyment as a result of these changes.
If a major change is known to us at the time of the booking, the Client will be informed immediately. A major changed is defined as a change affecting at least one in three full tour days of the itinerary, or which materially affects the character of the Product in its entirety. If a major change becomes necessary after booking, Cusco Journeys & Adventures will inform the Clients as soon as reasonably possible.
When a major change is made, the Client will have the choice to accept the change of arrangements, to purchase any other available tour or to cancel the tour and obtain a full refund. This is providing that the major change is not because of force majeure.
Force majeure is war, threat of war, riots, civil strife, industrial dispute, terrorist activities, natural or nuclear disaster, fire or adverse weather conditions, technical or maintenance problems with transport, changes imposed by cancellation or rescheduling of flights by an airline, the alteration of airline or aircraft type, or other similar events beyond the control of Cusco Journeys & Adventures.
Cusco Journeys & Adventures is not liable for any charges in the event of a change – beyond their control – to the departure time or date of a tour, flight or other form of transport.
Should any price increase, Cusco Journeys & Adventures will absorb the price increase if the price increase is less than 5% of the total package price. If the increase is more than 5%, the client will be surcharged the difference.
8.- Passport, Visa and Vaccinations
It is the responsibility of the Client to be in possession of a valid passport, visa permits, inoculations and preventative medicines as may be required by the authorities of the visited countries for the duration of the tour. Information about these matters or related items is given in good faith but without responsibility on the part of Cusco Journeys & Adventures.
9.- Age, Fitness and Participation
All Clients are expected to assess that their physical fitness aligns with the requirements of the itinerary of their choosing prior to booking. Travelers with pre-existing medical conditions are advised to check with a healthcare professional before traveling on the chosen itinerary. No unaccompanied minors (those under 18 years of age) can be accepted on tours operated by Cusco Journeys & Adventures, however older teenagers may be considered provided they are accompanied by a parent or guardian who accepts full responsibility for the minor. Cusco Journeys & Adventures reserves the absolute right to decline a booking at their discretion. Clients agree to accept the authority and decisions of the employees of Cusco Journeys & Adventures, tour leaders and agents, while on the tour with Cusco Journeys & Adventures. If, in the opinion of such persons, the health or conduct of a Client before or after departure appears likely to endanger the safe, comfortable or happy progress of a tour, the Client may be excluded from all or part of the tour. In case of ill health Cusco Journeys & Adventures may make such arrangements as it sees fit and recover the costs thereof from the Client.
10.- Local laws
All participants in tours operated by Cusco Journeys & Adventures are expected to obey the laws and regulations of the countries visited and any failure to do so will relieve Cusco Journeys & Adventures of all obligations that they may otherwise have under these booking conditions.
11.- Illness or disability
Anyone suffering from illness or disability or undergoing treatment for any physical or medical condition must declare the true nature of such condition at the time of booking and arrange for the provision of any medication or other treatment which may be required during the tour. Failure to make such disclosure will constitute a breach of these booking conditions and result in such persons being excluded from the tour in which case all monies paid will be forfeit.
If the chosen holiday includes a cruise or excursion or transfer by boat of any sort, the Client must make it known at the time of booking if he/she is unable to swim. This will not prevent the Client from participating in the tour but will enable Cusco Journeys & Adventures to take additional precautions for the safety of the Client at such times as may be appropriate.
12.- Client has a Complaint
If the Client has a complaint about any of the tour arrangements, he/she must bring it to the attention of the tour leader or other representative of Cusco Journeys & Adventures at the appropriate time so that they may use their best endeavors to rectify the situation. It is only if Cusco Journeys & Adventures is made aware of any problems that there will be the opportunity to put things right. Making your complaint known to Cusco Journeys & Adventures as a problem arises during your trip will allow us to remedy the situation or facilitate compensation. Should the problem remain unsolved, a complaint must be made in writing to Cusco Journeys & Adventures within 28 days of the completion of the holiday.
13.- Flight Bookings
Cusco Journeys & Adventures will use its best endeavors to ensure that all flight prices are correct at the time that they are quoted. Airlines reserve the right to amend or withdraw fares without prior notice. Once a deposit is paid on an airfare, it guarantees that a booking is being held for you, but it DOES NOT GUARANTEE the fare. The fare can only be guaranteed when the flight booking has been paid in full and a ticket has been issued. Flight bookings cannot be transferred.
The flight times given by Cusco Journeys & Adventures are for general guidance only and are subject to change. Up-to-date flight times will be shown on the tickets. The Client must check the tickets very carefully immediately upon reception of the latest timings. Cusco Journeys & Adventures will endeavor to inform the Client as soon as possible in the event of any flight alteration. Details of airlines are also subject to change. Such alterations do not constitute a significant change to the trip arrangements and will therefore not be entitled to cancel without paying the normal charges as a result.
Cusco Journeys & Adventures cannot be held responsible for any delay to your flight whether this delay is caused by adverse weather conditions, the action of air traffic controllers, airport authorities or (local) governments, the rescheduling of flight times by the airline, mechanical breakdown, strike, industrial action or any other reason.
14.- Our responsibility
Cusco Journeys & Adventures cannot guarantee the accuracy of any hotel, resort or other leaflet which is not published by them but may be supplied as an additional service to the Client.
Cusco Journeys & Adventures accepts responsibility for ensuring that the vacation which the Client books with them is supplied as described in the final version of the travel program the Client will receive upon arrival and for ensuring that the services reach a reasonable standard.
Cusco Journeys & Adventures acts only in the capacity of an agent upon the legal conditions that, while exercising every possible precaution, it is not responsible for injury, illness, damage, loss, additional expenses, accidental delay, or other irregularities which may be caused either through willful or negligent acts or omissions made by the companies or individuals providing or engaged in transportation, accommodation or other services related to the accomplishment of the tour, or through natural disasters, social upheavals or other causes.